Benefits:

Competitive salary
Employee discounts
Paid time off

ADMINISTRATIVE DEPARTMENT

JOB DESCRIPTION / COMPENSATION

I. Position

Bookkeeper / Administrative Assistant

II. Job Summary

General Office administration and assistance in all areas of back-office operations for multiple companies such as payroll, accounts payable, account receivable and human resources. Willingness to sign and accept an NDA letter.

III. Responsibilities and Duties (Not Limited To)

PAYROLL

Responsible for helping onboard employees including processing of new hires, as well as any changes in existing employee records and ensure compliance with all state and federal government labor laws, as well as company policies and procedures.

Input weekly payroll using Paychex online payroll system

Review all employee time records in Silverware POS for accuracy

Perform all payroll and personnel analysis as requested

ACCOUNTS PAYABLE

Responsible for processing of all vendor invoices in QuickBooks for various companies

Responsible for maintaining all A/P files and vendor records

Perform all vendor and/or expense account analysis as requested

BANKING AND ACCOUNTS RECEIVABLE

Cash management such as counting weekly cash sales, prepare cash and check bank deposits and entering sales entries into QuickBooks.

Create billing invoices

Enter Daily Sales receipts into Quickbooks

Monitor and replenish Petty cash

Performing Bank reconciliations as requested by Controller

HUMAN RESOUCES

Assist in administration of all areas of onboarding and terminating employees

Assist in administration and reporting of all employees related insurances including company provided benefits, workers’ compensation, disability and unemployment insurance

Assist with company liability insurance audits and renewals.

GENERAL OFFICE & BOOKKEEPING

Assist Controller in all Quick Books reports and analysis as requested

Assist in responding to inquiries from vendors, insurance brokers and employees

Calculate royalties for weekly Theater performances

Assist with all other company office functions as needed/requested

Work in conjunction with other managers / staff in the company to assist in solving departmental issues and inquiries.

IV. Reports to

Controller

V. Job Requirements

Proficiency in Microsoft Excel and Word required

Experience in QuickBooks required

Experience in Paychex payroll systems preferred but not required

An ability to learn and work with multiple restaurant and theater software systems

Excellent multi-tasking skills

Compensation Package

· Base Salary ~ Open and commensurate with qualifications and experience

· Vacation / Sick Time ~ As Per Hotel Policy

· Medical Insurance ~ As Per Hotel Policy

· Potential Performance Bonus

Compensation: $30,000.00 - $35,000.00 per year

The Northport Hotel is a brand new boutique hotel in the heart of historic Northport NY. We offer 26 luxury rooms that feature 5 star amenities and a service experience to match. We are proud to be the home of our 170 seat casual fine dining restaurant serving lunch, brunch, pre theater and dinner 7 days per week. We are guided by our mission and vision statements to provide extraordinary guest experiences to all who visit us. To do this we are looking for team members that love to serve others, work in a team first environment and enjoy continually striving to be the best to join the team. If you feel you can make a positive impact on each guest who visits the hotel, we would like to speak to you. We offer competitive wages & benefits, clear vision on our why we are who we are, respect for each and every team member, training and an inclusive environment.

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